How to write a polite reminder for an overdue invoice

By AMCode. Most late invoices are forgotten, not refused. A short, factual message usually works.

When to send

• 1-3 days before the due date: optional friendly heads-up.
• 1-3 days after: first reminder (template below).
• 7-14 days after: second reminder, restating any late-payment terms you agreed.

Template

Subject: Invoice [number] - payment due [date]

Hi [name],

A quick reminder that invoice [number] for [amount], issued [date], was due on [date]. I've attached a copy and the payment details are at the bottom of the invoice.

If it's already been paid, please ignore this. Otherwise, could you let me know when I can expect payment?

Thanks, [your name]

Tips

• Always quote the invoice number, amount and due date.
• Attach the invoice again so the client need not search for it.
• Keep a log of when each invoice was sent and paid, so you know who is overdue.

Need that log? The AMCode Freelancer Invoice & Time Tracker ($7) is a spreadsheet that tracks invoices and hours. This page is general information, not legal advice.